How to Quickly Make a Timeline in Keynote With Templates

How to Quickly Make a Timeline in Keynote With Templates

How to Quickly Make a Timeline in Keynote With Templates

How to Quickly Make a Timeline in Keynote With Templates

How to Quickly Make a Timeline in Keynote With Templates
How to Quickly Make a Timeline in Keynote With Templates
How to Quickly Make a Timeline in Keynote With Templates How to Quickly Make a Timeline in Keynote With Templates How to Quickly Make a Timeline in Keynote With Templates How to Quickly Make a Timeline in Keynote With Templates How to Quickly Make a Timeline in Keynote With Templates

How to Quickly Make a Timeline in Keynote With Templates

Presentations are often built to tell a story. They might showcase how the past connects to the present or the delivery stages of a project that you’re developing. Each point on a timeline represents an essential milestone in the sequence.

You need visuals and charts to help you tell the story and drive a message to the audience. And it might be easier than you think to build timeline designs in Keynote, thanks to pre-built Keynote timeline templates that you can download and use rapidly.

In this tutorial, you’re going to learn how to build out excellent Keynote timelines. These timelines can help you link events together in sequential order to tell a story.

Keynote Timeline

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Also, be sure to grab our free eBook: The Complete Guide to Making Great PresentationsIt’ll help you master the presentation process, from: initial idea, through to writing, design, and delivering with impact.

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Now let’s get started with the tutorial, to learn all about how to make timelines in Keynote using templates.

Watch & Learn

In this screencast, I’ll show you how to build out a timeline using Keynote templates. With a pre-designed Keynote timeline template, you can add the details of your own timeline in less time than it takes to create one from scratch.

One of the things that you’ll learn in this screencast is the variety of timelines that you can build. Timelines can take on many different shapes, and the template that we use is going to showcase that wide variety.


If you want to learn more about using these templates for the best possible Keynote timelines, keep reading the tutorial to see more examples. 

Uses for Timelines

There’s practically no limit to the situations that you can use a timeline for. Any time that you need to connect events together, consider using a timeline. Here are some scenarios that you could use a timeline to 

  • Job application pitches. If you’re telling a future employer about your past employment experiences, one of the best ways to do it is with a timeline that explains how all of your expertise fits together.
  • New project approvals. If you want a team to approve your project, it’s crucial to lay out the roadmap with deadlines and deliverables in a timeline.
  • Explaining the history of a topic. How about using a timeline to show key events in a company’s history? You can use critical points along that timeline to illustrate essential events in the organization’s history.
  • Predicting the future. I’ve seen timelines also used for future forecasts or predictions. Even if your timeline extends past the present, you can use the critical points along it to point out the key dates.

Whether you’re showing the past or future, a timeline shows how the events fit together to tell a story. No matter which one of these scenarios you find yourself in, a Keynote template can be one of the best ways to build a timeline.

How to Use Keynote Timeline Templates

One way to build a Keynote timeline is to manually draw out the timeline, combining lines and rectangles to show events in order. But, that takes too much time and is inflexible, and the result won’t be as good as the alternative.

Instead of building timelines from scratch, you can use a Keynote timeline template that has pre-built timeline designs. The easiest way to create a timeline is to get a head start and add your details to it. The only thing left is to pick out a timeline that fits your style, and substitute the placeholders with your own project specifics.

For this, we’ll use a template form Envato Elements. If you haven’t checked it out, you’ll want to learn more about Elements as a way to skip the hard work of developing a presentation from a blank slide.

Time and time again, the Elements selection of items impresses me with its depth. I’ve found that there’s truly a template for every purpose, including templates specifically designed for building timelines. 

Keynote templates in Envato Elements
All of these Keynote timeline templates are included as a part of an Envato Elements subscription, a flat-rate service designed for creatives with unlimited downloads. 

In this tutorial, we’re going to use the Timeline 2.0 template. As the name implies, this template is all about building out timelines efficiently in Keynote. These slides already have fully-developed slides that you can use in a Keynote timeline, and you need only to add your details to make them successful.

With Timeline 2.0, there are ten different color schemes to choose. Each of those color schemes has 50 different slides with unique timeline designs. Furthermore, there’s an animated and non-animated version of each slide. These separate slide deck options create an almost countless number of combinations that you can use to craft your timeline.

Timeline 2 example slide
Here’s just one example of a timeline slide that’s included in Timeline 2.0, complete with easy-to-customize boxes that you can customize.

You don’t have to use this slide deck on its own. It’s easy to design a timeline slide and paste it into an existing slide deck. The critical part that saves you time is starting with pre-built slides that already have a timeline structure in place. Let’s learn how to use these to customize your timelines.

Five Excellent Keynote Timeline Slides

Because this slide template has a wide variety of slide designs, it can be challenging to select the right one for the timeline that you’re designing. Let’s take a look at five of my favorite timeline slides included in Timeline 2.0, and imagine some ways that you could use each of them.

1. Slide 48 – “Key” Date Slides

This slide puts critical dates front and center with a slick graphic. The key graphic can be used to show those pivotal dates on a project that are crucial to its success.

Throughout these slides, the method is the same: start with one of these slide designs, add your details, and remove anything that you don’t’ want to use.

In this example, I’ve updated the starter slide with details of the three key parts of my project. Just double click in the text boxes and add your details to show a timeline for your work.

Key Dates timeline slide
Showcase the “key” dates with slide design 48 and your descriptions.

2. Slide 2 – Project Completion Slides

Not only does this slide have the major dates for timelines, but you can also customize the percent completion of each stage.

For projects that run multiple objectives in parallel, slide 2 is the ideal choice. Just fill in the circles with the appropriate completion percentage and status description, and you can show the project’s overall status.

Progress Completion Slides
Add they key timelines and completion statuses for each stage to complete slide 2.

3. Slide 29 – Cube Date Slides

A solid general-purpose timeline slide, this cube date slide (slide 29 in the deck) can work for a litany of timeline purposes. In this slide design, the descriptions that you add will take more priority than the shapes or graphics.

As always, it’s easy to take a slide with this starting design and drop your details into. Update the dates, add the milestone details, and voila! 

Cubes Slide Example
These cubes are abstract enough that they can work for practically any timeline.

4. Slide 36 – Photo-Driven Timeline Slide

Here’s a slide that can shine with the addition of several photos. A timeline can be used to show the progress of a project, and this slide might be the perfect design for it.

When you open slide 36, you’ll see five photo placeholders that you can add your photos to. Just update the text and add in your photos to see the lifespan of a project, illustrated with real images.

Timeline with Photo
The photo placeholders on this slide are easy to substitute with your own photo choices that show the progression of a project over time.

5. Slide 33 – Month-by-Month Slide

This slide design is perfect for setting the course of a project. You need to link together the milestones in a project with key dates.

The half rings in this slide are ideal for this. A quick description for each milestone, along with updating the months as needed, is more than enough to show the project on a timeline. Consider using this in a project pitch to gain buy-in.

Project Month Timeline
These half-ring circles are ideal for showcasing the key milestones in a project with descriptions.

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Take the knowledge you gained in this tutorial further with our new eBook: The Complete Guide to Making Great Presentations. Grab this PDF Download now for Free with your subscription to the Tuts+ Business Newsletter. 

Keep Learning

Don’t stop here! Everyone needs skills to build out presentation templates so that they can feel confident when giving a presentation. With well-built timelines, you can craft a story in an order that resonates with the audience.

Check out these other tutorials from Envato Tuts+ to see more Keynote skills and templates that you can use to build the best presentation possible. 

How do you show events on a timeline? Do you use Keynote or another application to build out the slides? Let me know in the comment section below if you’ve got a favorite tip to share.