How to Password Protect PowerPoint PPTs in 60 Seconds
We should all think about how our data is used after we press send. In this 60 second video I’ll teach you how to add a password to protect your PowerPoint presentations. Passwords help us to make sure data isn’t accessed by the wrong party.
How to Quickly Password Protect Your PowerPoint Files
Note: Watch this short tutorial screencast or follow the quick steps below, that compliment this video.
1. Lock Your PowerPoint Presentation With a Password
To get started, let’s jump over to the File tab, let’s make sure we’re on the Info tab, and find this protect presentation drop-down button. Let’s choose, Encrypt with Password and then we’ll add a nice, strong password and press OK.
2. Now a Password is Needed to Open Your File
Now, the next time we go to open the file up, we’ll get this warning requiring us to enter that password. Without the password it can’t be opened, of course.
3. PowerPoint File Option: ‘Mark as Final’
There’s one other option I want to show you, which is to simply Mark as Final. This doesn’t add a password, but it does signal to the user that it shouldn’t be changed any further.
I’ll add that option from the Info menu as well, and you can see that this is the warning that a viewer will see when working with the file. It’s a great way to not totally lock a user out of a PowerPoint file, but instead, let them know that it’s finalized and shouldn’t be edited.
Either way, these options will help you protect your PowerPoint file and make sure it’s not edited any further.
We also have the perfect compliment to this tutorial, which will walk you through the complete presentation process. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully.