How to Create a Professional Google Slideshow Presentation
You’re ready to create a professional Google slideshow,
and you do know the basic steps. But you need some help with a few techniques.
Or, you’ve created Google presentations before, but you need a refresher.
Either way, this is the tutorial for you. We’ll show you what you need to know to create a great Google Slideshow presentation. We’ll also share a few advanced techniques and include
links to related helpful resources.
If you’re in a hurry to make a simple Google Slides
presentation, review this quick tutorial:
Now let’s get started with the steps on how to create an effective Google Slideshow presentation—from start to finish:
Step 1. Plan Your Presentation
Planning is one of the most important measures you can take
to make sure that your Google Slides presentation is effective and
professional. Yet, all too many business people skip or skimp on this very
important step. Don’t make this common mistake.
Your planning should include an in-depth look at the goal,
or purpose of your presentation. You should also investigate to find out as
much as you can about the audience you’re trying to reach. You can’t
effectively reach your target audience if you don’t know who they are or what
Narrow your topic down. Take out anything this isn’t
directly related to the message you’re trying to convey. When you’ve tightened
your focus, you can start to arrange the order of your information.
Advanced Tip: To present
similar material more than once, but within different time slots, create a master
presentation to base other versions of your presentation on. Design the
presentation master for the longest time slot and create it first.
presentation master should include everything you could possibly want to have
in your presentation. Then, make a copy (or copies) of the long master presentation
and rename them. Edit each copy down to the desired length by
removing less important slides.
Step 2. Download a Presentation Template
How your Google Slides presentation looks is as important as the information it contains.
People quickly dismiss a badly designed slideshow as being unprofessional.
If you happen to be a professional designer with gobs of
time on your hands, you’re in luck. You can design the look of your
presentation yourself and it will probably look good.
But, if you’re not a professional designer—or if you are,
but your time is limited—there’s a better way. Using a professionally designed
template is a shortcut worth exploring. Professional presentation templates offer the
Created by a professional designer
Proven (check reviews and ratings to see what
others thought of it)
Quick, and easy to use, with plenty of design options
Low cost (most presentation templates cost around $20 USD
You can find a good selection of Google Slides templates and
themes at GraphicRiver.
To learn more about how to use a theme with your Google Slides
presentation, review this tutorial:
Once you’re ready to start creating your presentation, it’s
easy to get started. Start by opening your Google Drive. Click the New button in the upper left:
Click the Google
Slides option from the drop-down menu. A new presentation opens:
You’ve just created a new Google Slides presentation. All
you need to do now is apply a theme or template and start adding your content to your slideshow.
Of course, if you have an existing presentation in
PowerPoint format, you can import that into Google Slides and start from there.
Learn how to import a PowerPoint presentation to Google Slides in this tutorial
Advanced Tip: Copy a
single a slide, or a group of slides, from one presentation to another by using
the CTRL + C and CTRL + V shortcuts. This shortcut allows you to add
content to a presentation without retyping it.
Step 4. Add Your Text
Adding text is an important part of the process of creating
a professional Google slide show presentation. Your words help tell your story.
They can also serve to remind you of what you intend to say during a live presentation.
Here’s a look at how to add text to a new Google
Slides presentation with the Text box
tool (it looks like a T in the Toolbar
As you can see, once the text box is open all you need to do
is type your text. You can also format the text after you’ve typed it in. For a
more detailed tutorial on adding text to your presentation, explore:
Advanced Tip: Learning and using Text formatting and Paragraph formatting keyboard shortcuts
can save you time as you format your text. You’ll find a list of keyboard
shortcuts under the Help > Keyboard
shortcuts menu option. Click on Text
formatting or Paragraph formatting
in the shortcut list on the left to view those specific shortcuts.
Step 5. Insert Powerful Images
Once you’ve added the text content of your presentation,
you’ll want to take the slideshow to the next level. Once way to do that is
with graphic images and photos.
It’s not difficult to add graphic images and
photos to a presentation. Start by clicking Insert > Image from the main menu. The drop-down menu appears:
The Insert Image dialog
Import the image that you want to add to your presentation. To
learn more about using images in Google Slides, including how to add background
images and how to embed images in shapes, study this tutorial:
Caution: Be careful about
the images you choose. They need to be clear and compelling. Also, don’t try to
crowd too many images onto a single slide. A crowded slide detracts from your
presentation. Finally, make sure that you have the rights to use any image before
adding it to your slideshow.
Keep in mind that most images online are copyrighted. You can find premium royalty-free images at Envato Elements, and download as many as you need with a monthly subscription.
You could stop right here, since you now know enough to
create a basic presentation from scratch. But if you want to make your presentation stand
out from the rest, you’ll need to add some unique elements to polish it off.
There are some additional steps you can take to do just that:
Step 6. Add Engaging Audio and Video
One way to make your Google Slideshow presentation seem more
professional and engage your audience at the same time is by adding sound or
The Google Slides Insert drop-down menu doesn’t even include an Audio option, so you may not even realize that there are ways to add sound
into your presentation. But there is a work-around that lets you to add
an audio soundtrack to your Google slide show if you know what to do.
Learn how to add both sound and video to your Google slideshows by
following the detailed steps in these tutorials:
Important: Always make
sure that you have permission to use material that is created or owned by
someone else before adding it to your slideshow.
Step 7. Set Up Your Presentation to Play Automatically or to Loop
If your Google slide show will be published online, you’ll
probably want to set it up to play automatically whenever someone opens it.
Fortunately, Google Slides includes an auto-play option for slideshows
Click the File
> Publish to the web menu option. The Publish to the web dialog box displays:
To set up your presentation to play automatically, click the
checkbox to the left of the Start
slideshow as soon as the player loads option.
You can also set your Google slideshow up so that it loops
(starts over when it comes to the end). To do this, click the checkbox to the
left of the Restart the slideshow after
the last slide option.
When you’ve finished making your selections, click the Publish button.
Advanced Tip: When you
publish your document online, anyone with the link can view it. A published
slideshow can also be embedded in a document or on a website. However, viewers
cannot change a published document or make comments. If you would like for your
viewers to collaborate with you by making changes or comments, don’t publish
it. Instead, use the Share button in
the upper right corner.
Step 8. Change the Look and Feel of Your Presentation
Even after you’ve selected a template or theme for your
Google Slides presentation, you’re not “locked in.” You can easily
change the look and feel of your presentation by applying another theme. This
can be especially helpful if you’re rebranding.
Changing the presentation theme gives you access to different master
slides and master layouts. Look at this tutorial for detailed steps:
Also, don’t forget that you can change the color and font of
the text on any slide to further adjust your presentation as needed.
Step 8. How to Save, Restore, or Export Your Presentation
With Google Slides, it’s not difficult to save your
slideshow. That’s because you don’t have to do anything. Your presentation
exists in the cloud. Any changes you make are saved automatically as you work.
Google Slides also stores earlier versions of
your presentation. This means that if you revise your presentation
then change your mind about those revisions, you can easily go back to an earlier version of your slide show. To do this, click
the File > See revision history
menu option. A panel appears on the right listing previous versions of the
To restore an earlier version of the presentation, click on
it in the Revision History panel. Then click the RESTORE THIS REVISION button that appears at the top of the screen.
You can also export your presentation to different formats,
using the File > Downloadas menu
option. You can export to the following formats:
Microsoft PowerPoint (.pptx)
Open Office Presentation (.odp)
PDF Format (.pdf)
Plain text (.txt)
Graphic image of current slide (.jpg or .png)
Scalable vector graphic of current slide (.svg)
For detailed instructions on how to convert a Google Slides
presentation to PowerPoint, study this tutorial:
Advanced Tip: If you plan
on publishing your presentation to SlideShare, PDF format works best.
Step 9. Give Your Presentation
Once you’ve finished your presentation, you’re ready to give
it. There are two ways to present your slideshow. You can:
Publish it online.
Present it live.
To publish your Google slide show online, use the File > Publish to web menu option. You’ll
get a link that you can embed on your website or share with your potential
To present your presentation live, click the Present button at the top right of the
There’s more to giving a slideshow presentation in person
than clicking a button, though. To give a good slideshow presentation, you need
to practice. The more practice you get, the smoother your presentation will be.
Also, if you find yourself a bit nervous about giving a
presentation, this tutorial can help:
Also, we have the perfect compliment to this tutorial, which will walk you through the complete presentation process. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully.