How to Create a Professional Google Slideshow Presentation
You’re ready to create a professional Google slideshow, and you do know the basic steps. But you need some help with a few techniques. Or, you’ve created Google presentations before, but you need a refresher.
Either way, this is the tutorial for you. We’ll show you what you need to know to create a great Google Slideshow presentation. We’ll also share a few advanced techniques and include links to related helpful resources.
If you’re in a hurry to make a simple Google Slides presentation, review this quick tutorial:
Now let’s get started with the steps on how to create an effective Google Slideshow presentation—from start to finish:
Step 1. Plan Your Presentation
Planning is one of the most important measures you can take to make sure that your Google Slides presentation is effective and professional. Yet, all too many business people skip or skimp on this very important step. Don’t make this common mistake.
Your planning should include an in-depth look at the goal, or purpose of your presentation. You should also investigate to find out as much as you can about the audience you’re trying to reach. You can’t effectively reach your target audience if you don’t know who they are or what they need.
Narrow your topic down. Take out anything this isn’t directly related to the message you’re trying to convey. When you’ve tightened your focus, you can start to arrange the order of your information.
Advanced Tip: To present similar material more than once, but within different time slots, create a master presentation to base other versions of your presentation on. Design the presentation master for the longest time slot and create it first.
This presentation master should include everything you could possibly want to have in your presentation. Then, make a copy (or copies) of the long master presentation and rename them. Edit each copy down to the desired length by removing less important slides.
Step 2. Download a Presentation Template
How your Google Slides presentation looks is as important as the information it contains. People quickly dismiss a badly designed slideshow as being unprofessional.
If you happen to be a professional designer with gobs of time on your hands, you’re in luck. You can design the look of your presentation yourself and it will probably look good.
But, if you’re not a professional designer—or if you are, but your time is limited—there’s a better way. Using a professionally designed template is a shortcut worth exploring. Professional presentation templates offer the following advantages:
Created by a professional designer
Proven (check reviews and ratings to see what others thought of it)
Quick, and easy to use, with plenty of design options
Low cost (most presentation templates cost around $20 USD
You can find a good selection of Google Slides templates and themes at GraphicRiver. To learn more about how to use a theme with your Google Slides presentation, review this tutorial:
Once you’re ready to start creating your presentation, it’s easy to get started. Start by opening your Google Drive. Click the New button in the upper left:
Click the Google Slides option from the drop-down menu. A new presentation opens:
You’ve just created a new Google Slides presentation. All you need to do now is apply a theme or template and start adding your content to your slideshow.
Of course, if you have an existing presentation in PowerPoint format, you can import that into Google Slides and start from there. Learn how to import a PowerPoint presentation to Google Slides in this tutorial guide:
Advanced Tip: Copy a single a slide, or a group of slides, from one presentation to another by using the CTRL + C and CTRL + V shortcuts. This shortcut allows you to add content to a presentation without retyping it.
Step 4. Add Your Text
Adding text is an important part of the process of creating a professional Google slide show presentation. Your words help tell your story. They can also serve to remind you of what you intend to say during a live presentation.
Here’s a look at how to add text to a new Google Slides presentation with the Text box tool (it looks like a T in the Toolbar menu):
As you can see, once the text box is open all you need to do is type your text. You can also format the text after you’ve typed it in. For a more detailed tutorial on adding text to your presentation, explore:
Advanced Tip: Learning and using Text formatting and Paragraph formatting keyboard shortcuts can save you time as you format your text. You’ll find a list of keyboard shortcuts under the Help > Keyboard shortcuts menu option. Click on Text formatting or Paragraph formatting in the shortcut list on the left to view those specific shortcuts.
Step 5. Insert Powerful Images
Once you’ve added the text content of your presentation, you’ll want to take the slideshow to the next level. Once way to do that is with graphic images and photos.
It’s not difficult to add graphic images and photos to a presentation. Start by clicking Insert > Image from the main menu. The drop-down menu appears:
The Insert Image dialog box displays:
Import the image that you want to add to your presentation. To learn more about using images in Google Slides, including how to add background images and how to embed images in shapes, study this tutorial:
Caution: Be careful about the images you choose. They need to be clear and compelling. Also, don’t try to crowd too many images onto a single slide. A crowded slide detracts from your presentation. Finally, make sure that you have the rights to use any image before adding it to your slideshow.
Keep in mind that most images online are copyrighted. You can find premium royalty-free images at Envato Elements, and download as many as you need with a monthly subscription.
You could stop right here, since you now know enough to create a basic presentation from scratch. But if you want to make your presentation stand out from the rest, you’ll need to add some unique elements to polish it off. There are some additional steps you can take to do just that:
Step 6. Add Engaging Audio and Video
One way to make your Google Slideshow presentation seem more professional and engage your audience at the same time is by adding sound or video elements.
The Google Slides Insert drop-down menu doesn’t even include an Audio option, so you may not even realize that there are ways to add sound into your presentation. But there is a work-around that lets you to add an audio soundtrack to your Google slide show if you know what to do.
Learn how to add both sound and video to your Google slideshows by following the detailed steps in these tutorials:
Important: Always make sure that you have permission to use material that is created or owned by someone else before adding it to your slideshow.
Step 7. Set Up Your Presentation to Play Automatically or to Loop
If your Google slide show will be published online, you’ll probably want to set it up to play automatically whenever someone opens it. Fortunately, Google Slides includes an auto-play option for slideshows published online.
Click the File > Publish to the web menu option. The Publish to the web dialog box displays:
To set up your presentation to play automatically, click the checkbox to the left of the Start slideshow as soon as the player loads option.
You can also set your Google slideshow up so that it loops (starts over when it comes to the end). To do this, click the checkbox to the left of the Restart the slideshow after the last slide option.
When you’ve finished making your selections, click the Publish button.
Advanced Tip: When you publish your document online, anyone with the link can view it. A published slideshow can also be embedded in a document or on a website. However, viewers cannot change a published document or make comments. If you would like for your viewers to collaborate with you by making changes or comments, don’t publish it. Instead, use the Share button in the upper right corner.
Step 8. Change the Look and Feel of Your Presentation
Even after you’ve selected a template or theme for your Google Slides presentation, you’re not “locked in.” You can easily change the look and feel of your presentation by applying another theme. This can be especially helpful if you’re rebranding.
Changing the presentation theme gives you access to different master slides and master layouts. Look at this tutorial for detailed steps:
Also, don’t forget that you can change the color and font of the text on any slide to further adjust your presentation as needed.
Step 8. How to Save, Restore, or Export Your Presentation
With Google Slides, it’s not difficult to save your slideshow. That’s because you don’t have to do anything. Your presentation exists in the cloud. Any changes you make are saved automatically as you work.
Google Slides also stores earlier versions of your presentation. This means that if you revise your presentation then change your mind about those revisions, you can easily go back to an earlier version of your slide show. To do this, click the File > See revision history menu option. A panel appears on the right listing previous versions of the presentation:
To restore an earlier version of the presentation, click on it in the Revision History panel. Then click the RESTORE THIS REVISION button that appears at the top of the screen.
You can also export your presentation to different formats, using the File > Downloadas menu option. You can export to the following formats:
Microsoft PowerPoint (.pptx)
Open Office Presentation (.odp)
PDF Format (.pdf)
Plain text (.txt)
Graphic image of current slide (.jpg or .png)
Scalable vector graphic of current slide (.svg)
For detailed instructions on how to convert a Google Slides presentation to PowerPoint, study this tutorial:
Advanced Tip: If you plan on publishing your presentation to SlideShare, PDF format works best.
Step 9. Give Your Presentation
Once you’ve finished your presentation, you’re ready to give it. There are two ways to present your slideshow. You can:
Publish it online.
Present it live.
To publish your Google slide show online, use the File > Publish to web menu option. You’ll get a link that you can embed on your website or share with your potential audience.
To present your presentation live, click the Present button at the top right of the screen:
There’s more to giving a slideshow presentation in person than clicking a button, though. To give a good slideshow presentation, you need to practice. The more practice you get, the smoother your presentation will be.
Also, if you find yourself a bit nervous about giving a presentation, this tutorial can help:
Also, we have the perfect compliment to this tutorial, which will walk you through the complete presentation process. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully.